The role holder will execute inventory planning, control, and reconciliation activities, ensuring optimal stock holding, adherence to budgetary limitations, and real-time accuracy of all inventory data within the CBK ERP system, in line with the PPADA 2015 framework.

Inventory Planning and Stock Optimization
1. Execute inventory planning procedures, including the calculation, monitoring, and adjustment of re-order levels and maximum stock levels for critical items to prevent stock-outs or excesses.
2. Conduct analysis for demand forecasting and material requirement planning (MRP) based on historical consumption, and user requirements.
3. Analyze stock usage patterns, lead times, and economic order quantities (EOQ), providing technical reports and recommendations to the Inventory Manager for any adjustments that may be required.
4. Consolidate annual demand for store items and prepare budget estimates to ensure consistency of supply.
5. Implement and prescribe improvement to inventory management processes and procedures.
Inventory Control and Reconciliation
1. Ensure the accurate and timely capture of all stock transactions (receipts, issues, adjustments) in the Enterprise Resource Planning (ERP) or Inventory Management System.
2. Conduct daily, weekly, and periodic stock reconciliations, comparing physical inventory counts against system records and investigating variances.
3. Generate and review Inventory Ageing reports, accurately identifying and flagging slow-moving, obsolete, or damaged (SMOD) items, and preparing the necessary documentation for disposal action.
4. Place replenishment orders for depleted inventory items as needed.
Operations Support
1. Collaborate closely with all stores’ staff to ensure physical storage practices (e.g., proper stacking, organization) support stock accuracy.
2. Provide technical support and training to user departments on requisition and returns procedures to minimize data errors and expedite issue processes.
3. Prepare and distribute inventory levels report and consumption reports to for review by the Inventory Manager.
4. Coordinate regular inventory counts and audits.
5. Any other assigned roles and responsibilities.

1. A Bachelor’s degree in Supply Chain Management, Purchasing and Supplies Management, Logistics, or Commerce (Supply Chain Option) from a recognized university.
2. Be a Member of the Kenya Institute of Supplies Management (KISM) or be eligible for full membership.
3. Proven hands-on proficiency in using an Enterprise Resource Planning (ERP) system (e.g., SAP, Oracle, IFMIS modules) for inventory data management and reporting.

1. A minimum of three (3) years of demonstrated experience in a technical inventory planning, analysis, or reconciliation role.
2. Working knowledge of inventory management software (e.g., Oracle).

Technical Competencies
1. Data Analysis & Reporting: Good capability in using spreadsheets and ERP tools to derive meaningful insights and prepare detailed reports
2. Problem-Solving: Strong aptitude for diagnosing and resolving stock discrepancy issues promptly and accurately.
3. System Proficiency: High level of competence in navigating and maintaining data integrity within a complex inventory system.
Behavioral/ General Competencies
1. Planning and organization - Ability to organize work, set priorities and deliver high quality work within set timelines.
2. Organization knowledge – Ability to recognize how own work contributes to the achievement of team goals.
3. Quality orientation – Ability to ensure work assigned is completed with accuracy and carefully follow established procedures and regulations.
4. Communication - Ability to express information clearly and succinctly, orally and in writing, considering the audience and the nature of the information.
5. Demonstrate ability to present own views and a desirable level of self-confidence.
6. Professionalism, work ethic & integrity – Adhere to professional standards and established Bank procedures, policies when carrying out tasks.
7. Collaboration and teamwork - Ability to work well with suppliers, customers, and other team members.
8. Integrity and Accountability: Mandatory adherence to ethical standards and strict compliance with financial and procurement laws.
9. Creativity and innovation – Ability to share ideas for improvement/s to the way of working/ tasks assigned.
10. Customer focus – Engage Internal and External client in a respectful, helpful, and responsive manner as per the Bank Procedures and guidelines.
11. Can work with minimal supervision.
12. Ability to work well under pressure or opposition, while maintaining effectiveness and self-control.

Register / Login to apply for this job

Register Login