Job Summary
1. Reports to the Accounting Officer and functionally through the Director, General Services Department.
2. The role holder is responsible for Strategic Planning, Coordination, Management, and Executing the Procurement and Asset disposal processes in the Bank. He/She will ensure the Bank’s Policies and Guidelines are compliant with the Constitution article 227, the Public Procurement and Asset Disposal Act (PPADA 2015, Revised 2022), the Regulations (PPADR) 2020, the relevant circulars & Executive Orders.

Strategic Responsibilities
1. Formulate the Division’s strategic objectives and initiatives in line with the mission and Vision of the Bank which will feed into the Departmental Strategic Plan.
2. Formulate and review the Bank’s Procurement & Disposal Policy and Guidelines.
3. Analyze the Bank’s needs and the market dynamics of the financial services industry to facilitate the development of a procurement plan for the core services as well as the administrative services.
4. Prepare the draft workplans and divisional annual budgets.
5. Monitor supply markets and trends (including price changes, possible shortages, and changes in suppliers), interpret the impact of these trends on the Central Bank.
6. Contribute as appropriate to the performance of other functions and to the overall achievement of CBK’s strategic objectives.
7. Works effectively as part of the management team to deliver on the Key Result Areas and demonstrates competencies of his/her role.

Specific/Technical duties and responsibilities as outlined in the Public Procurement & Assets Disposal Act (PPADA), 2015
1. Maintain and continually update standing lists of registered suppliers for the Bank under sections 57 and 71 of the Act.
2. Liaise with Public Procurement Regulatory Authority (PPRA) in respect of the Authority’s register of procuring agents.
3. Prepare tender and asset disposal documents to facilitate fair competition.
4. Prepare, publish and distribute procurement and disposal opportunities including invitations to tender, request for quotations and proposals, pre-qualification documents invitations for expressions of interest.
8. Coordinate the receiving and opening of tender documents.
9. Submit the list of registered or prequalified suppliers or contractors or consultants to the accounting officer for approval.
10. Issue procurement and asset disposal documents to candidates in accordance with the Act and Regulations.
11. Propose the membership of relevant committees under the Act to the accounting officer for consideration and appointment.
12. Coordinate the evaluation of tenders, quotations and proposals.
13. Recommend for consideration of the negotiation of a procurement by the evaluation committee where negotiations are allowed by the Act and these Regulations and participate in negotiations.
14. Prepare and publish tender awards.
15. Prepare contract documents in line with the award decision.
16. Prepare and issue debriefing letters.
17. Prepare contract variations and modifications documents.
18. Maintain and archive procurement and asset disposal documents and records for the required period.
19. Provide information, as required, for any petition or investigation to debar a tenderer or contractor or any investigation under review procedures.
20. Implement the decisions of the accounting officer, including disposal committee and coordinating all procurement activities.
21. Act as a secretariat to the evaluation, inspection and acceptance, and disposal committees.
22. Liaise with the National Treasury and the Authority on matters related to procurement and asset disposal.
23. Prepare and submit to the National Treasury and the Authority reports required under the Act, Regulations and guidelines of the Authority.
24. Monitor contract management by user Departments to ensure implementation of contracts in accordance with the terms and conditions of the contracts.
25. Report any significant departures from the terms and conditions of the contract to the accounting officer.
26. Recommend for transfer of a procurement or asset disposal responsibility to another procuring entity by the Accounting Officer (AO) of the procuring entity when need arises.
27. Prepare consolidated procurement and asset disposal plans.
28. Advise the Bank on aggregation of procurement to promote economies of scale.
29. Coordinate internal monitoring and evaluation of the procurement and supply chain function.
30. Carry out market surveys to inform the placing of orders or adjudication by the relevant awarding authority.
31. Certify the invoices to facilitate processing of payment to suppliers.
32. Recommend extension of the tender validity period.
33. Carry out any other functions and duties as are provided under the Act and these Regulations and any other functions that might be stipulated by the National Treasury or the Authority.
34. Any other roles and responsibilities that may be assigned from time to time.

1. Master’s degree in Business Administration, Procurement and Logistics, Supply Chain Management, or related field.
2. Bachelor’s degree in Procurement and Logistics, Business Administration/Management or related field
3. Professional Diploma in Procurement and Supply from the KISM, Chartered Institute of Purchasing and Supply (CIPS) or its equivalent.

1. At least twelve (12) years’ experience in Procurement/Supply Chain Management; five (5) of which should be at a senior Managerial level.
2. Be a member in good standing of the Kenya Institute of Supplies Management (KISM).
3. Be a holder of current Practioner’s License by KISM
4. Extensive experience of Electronic Procurement Systems.

Technical Competencies
Knowledge and experience in:
1. Procurement policies and procedures.
2. Supplies and material management.
3. Contract management.
4. PPADA requirements.
5. Procurement planning.
6. Vendor management practices.
7. Service level agreements.
8. Warehouse / Stores management.
9. Inventory management.
10. Procurement for goods and works.
11. Procurement for Consultancy and services.
12. Negotiation skills.
13. Customer Service.

Functional Competencies
1. Strategic planning-ability to provide inputs into developing a departmental strategic plan and annual plan for procurement department.
2. Leadership and management-ability to lead teams, mentor and coach staff to goal definition and achievement.
3. Budgeting and planning –experience and ability to define the departmental and organization wide budgets and to advise on budgeting implications for strategy realization.
4. Risk Management-experience in identifying procurement and operational risks, developing mitigating measures and monitoring mechanisms.
5. Governance – knowledge and ability to ensure good governance practices in assigned Department and ensure strategy for CBK incorporates good governance processes. Advises on governance structures as appropriate for implementation projects under the strategic projects office for CBK.
6. Analytical –highly analytical and ability to challenge status quo based on quantitative facts and impacts.
7. Report writing-ability to develop strategic projects on the periodic strategic outcomes of CBK.
8. Organizational and time management.

Behavioral/General Competencies
1. Integrity, honesty, and ethics- ensures ethical practices and integrity and ensures CBK is not put at reputational risk and non-compliance with Public procurement laws and regulations.
2. Performance Management and team building – People Skills.
3. Decision making –ability to make strategic decisions in a timely and effective manner and to be accountable for decision making within departmental and role allocation and advise departments on major strategic implications and critical decisions required.
4. Professionalism –maintains a professional approach based on ethics and CBK values.
5. Building consensus and influencing-ability to influence various players in the financial sector and across all CBK Departments.
6. Excellent communication, interpersonal & leadership skills.
7. Customer orientation-is customer focused striking a solid balance between external and internal customer orientation.
8. Resilience –is able to withstand strategic and operational challenges and maintain momentum.
9. Emotional Intelligence-manages emotions in a mature and composed manner as expected of a leader.

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