Issue Purchase Orders (PO) to suppliers based on the approvals issued by the Accounting Officer or Head of Procurement in accordance with the authorized approval matrix within a particular Financial Year and Process payment documents to Finance for disbursements.

Roles and Responsibilities
Purchase Order Processing
1. Prepare and generate Local purchase Orders (PO) upon receipt of approvals.
2. Dispatch of LPO to suppliers.
3. Receive approved and authenticated purchase requisitions from users for processing.
4. Cancellation of Non -Performing POs within the F/Y.

5. Channeling of the approval documents to the registry for archival and safe custody after PO processing.
6. Communication to Users on progress of the processing of the items requisitioned.

7. Schedule deliveries and communicate with the User and IAC to receive goods and services.
8. Expedite/ follow-up to ensure no prompt deliveries the on the Pos and which impacts negatively on the supply chain for F/Y.
Payment Processing
1. Receive and process goods received notes once delivery notes and receiving and inspection reports are received by the section and forward approved GRNs to finance for payment.

2. Receive and process invoices for contract payments in line with the executed contract terms.
3. Receive and process all utility bills (Electricity, water, telephone, internet services).

4. Reconciliation of paid-up bills and invoices for supplier accounts.

5. Prepare monthly payment management reports.

Other duties
1. Assist in preparation and implementation of the Department’s Annual Procurement Plan.
2. Participate in the Procurement Statutory Committees.
3. Participate in Training and Development initiatives within the F/Y.
4. Performance planning (Involvement in crafting and setting of performance target of the key responsibility for self within F/Y in discussion with the line manager.)
5. Prepare ad hoc and periodical reports and submit to the supervisor in a timely manner.
6. Adhere to bank policies, regulations and related legislations among other guidelines and principles.
7. Any other assigned roles and responsibilities.

1. Bachelor’s degree in Purchasing and Supplies, Business Administration or Related field from a recognized institution.
2. Member of the Kenya Institute of Supply Chain Management (KISM).

At least three (3) years’ post qualification experience in Supply Chain Management.

Technical Competencies
Knowledge and Experience in:
1. Understanding of Public Procurement & Asset Disposal Processes of goods, works and Services.
2. Communication (written & Oral) and customer service skills.
3. Problem Solving skills/ Excellent analytic skills.
4. Customer & Stakeholder Relationships.
Behavioral / General Competencies
1. Personal Motivation and Drive- commits self to work hard towards goals. Shows enthusiasm and career commitment.
2. Adaptability/Flexibility - ability and willingness to be flexible, to adapt to and work effectively within a variety of changing situations and with various individuals and groups.
3. Ability to plan activities logically to ensure deliverables and timelines are met.
4. Professionalism –maintains a professional approach based on ethics and CBK values. Ensures ethical practices and integrity and ensures CBK is not put at reputational risk.
5. Resilience –can withstand strategic and operational challenges and maintain momentum.
6. Concern for accuracy - Desire to ensure accuracy and quality in work delivered.
7. Interpersonal skills- creates rapport with others and develops effective communication and team spirit with colleagues.

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